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HOW TO REQUEST PERMISSIONS FOR USE

Permission must be granted by the Archives for use of our images in publications, exhibits, films, etc. See below for fee schedules.



Complete the request form online by clicking here: Request Permission



Fees (per image, does not include scanning fees)

 

Books (Posters, postcards, brochures, ephemera) Periodicals (Newspapers, magazines, journals, newsletters)
under 5,000 $25.00 under 50,000 $25.00
5000 to 20,000 $50.00 50,000 to 100,000 $50.00
20,000 to 50,000 $100.00 over 100,000 $100.00
50,000 to 100,000 $150.00
100,000 + $250.00
Special Fees
Book Jacket $100.00
Exhibition $25.00
Motion picture, television, video, film, DVD $100.00
Non-profit rate* $25.00
Internet – Website use (600 pixels on longest side) $25.00
E-Books up to 5,000 dwnlds $25.00
5,000 to 20,000 dwnlds $50.00
20,000 to 50,000 dwnlds $100.00
50,000 + dwnlds $150.00

Rush orders:

  • An additional $25 handling fee will be charged if permission request is part of a Rush Order.

CONDITIONS FOR REPRODUCTION/PUBLICATION POLICY

  1. Written permission to reproduce/publish images must be secured from the Palace of the Governors Photo Archives. Permission granted for one-time, one edition, at designated print run, and worldwide use. As property of the State of New Mexico, all rights, including those of further reproduction and/or publication, are reserved in full by the Palace of the Governors.
  2. Photographic reproductions should be made as faithful and accurate to the original as possible. Requests for adjustments (cropping, overprinting or bleeding the page edge) must be made in writing. Detail must be identified as such.
  3. Credit Line: Proper credit is mandatory. Unless otherwise specified, reproductions must be credited as follows:
    Name of photographer (if known), Courtesy Palace of the Governors Photo Archives (NMHM/DCA), followed by negative number.
    • Printed matter: it is preferred that credit line appears on same or facing page as illustration or with other “Sources of Illustrations.” Each individual image must be credited.
    • Film and video: credit with other “Sources of Illustrations.”
    • Exhibitions: show credit line(s) within exhibition area.
    • Electronic use: credit line must appear next to the image or in the image property. Image cannot exceed 600 pixels on the longest side.
  4. Publishers shall furnish the Palace of the Governors Photo Archives without charge one copy of each publication where reproduction appears.
  5. Payment must be made in U.S. dollars at the time of order. Checks should be made payable to the STATE OF NEW MEXICO. Credit Card orders via phone only.
THE PALACE OF THE GOVERNORS PHOTO ARCHIVES GIVES NO EXCLUSIVE RIGHT TO ANY PUBLISHER, AUTHOR, OR PHOTOGRAPHER AND ASSUMES NO RESPONSIBILITY FOR DUPLICATION OF SUBJECTS BY OTHERS AND NO RESPONSIBILITY FOR CLAIMS BY THIRD PARTIES.

* Documentation of non-profit status must be submitted with order, 501c3 document preferred.



Questions?   Phone: (505) 476 -5026       Email: PhotoArchives@state.nm.us


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