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Photo Archives

HOW TO REQUEST PERMISSION FOR USE

To request permission, complete the letter of agreement. You may complete the form online or print and mail the documents.

The Letter of Agreement must be submitted by the person requesting the image(s) for use and the person responsible for ensuring that the use conforms to the conditions stated in the Conditions for Reproduction/Publication policy (attached to the Letter of Agreement). The Letter of Agreement and payment must be received by the publication date.

Click here for TV News Media permission information

Upon receipt of your Letter of Agreement request, Photo Archives staff will respond with fees due. Once full payment has been received, a letter will be returned to you granting permission to use the image or images.

Payment
Payment must be made in U.S. dollars. Credit card orders (Visa or Mastercard only) are only accepted via phone. Institutions and businesses can request billing.

Permission Fees (per image, does not include imaging fees)

 

Books (Posters, postcards, brochures, ephemera) Periodicals (Newspapers, magazines, journals, newsletters)
under 5,000 $25.00 under 50,000 $25.00
5000 to 20,000 $50.00 50,000 to 100,000 $50.00
20,000 to 50,000 $100.00 over 100,000 $100.00
50,000 to 100,000 $150.00
100,000 + $250.00
Special Fees
Book Jacket $100.00
Exhibition $25.00
Motion picture, television, video, film, DVD, CD-ROM $150.00
Educational non-profit multi-media ** $20.00
Mass production (up to 50,000) $150.00
Internet – Website use (600 pixels on longest side) $50.00
E-Books up to 5,000 dwnlds $25.00
5,000 to 20,000 dwnlds $50.00
20,000 + dwnlds $100.00

Rush orders:

  • An additional $25 handling fee will be charged if permission request is part of a Rush Order.

Non-profit rate:

  • non-profit discount of 20% off total permission costs. Documentation of non-profit status must be submitted with order, 501c3 document preferred.
  • **Non-profit discount does not apply

CONDITIONS FOR REPRODUCTION/PUBLICATION POLICY

  1. Written permission to reproduce/publish images must be secured from the Palace of the Governors Photo Archives. Permission granted for one-time, one edition, at designated print run, and worldwide use. As property of the State of New Mexico, all rights, including those of further reproduction and/or publication, are reserved in full by the Palace of the Governors.
  2. Photographic reproductions should be made as faithful and accurate to the original as possible. Requests for adjustments (cropping, overprinting or bleeding the page edge) must be made in writing. Detail must be identified as such.
  3. Credit Line: Proper credit is mandatory. Unless otherwise specified, reproductions must be credited as follows:
    Name of photographer (if known), Courtesy Palace of the Governors Photo Archives (NMHM/DCA), followed by negative number.
  1. Printed matter: it is preferred that credit line appears on same or facing page as illustration or with other “Sources of Illustrations.” Each individual image must be credited.
  2. Films, filmstips, video: credit with other “Sources of Illustrations.”
  3. Exhibitions: show credit line(s) within exhibition area.
  4. Electronic use: credit line has to appear next to the image or in the image property. Image cannot exceed 600 pixels on the longest side.
  • Publishers shall furnish the Palace of the Governors Photo Archives without charge one copy of each publication where reproduction appears.
  • Payment must be made in U.S. dollars at the time of publication. Checks should be made payable to the STATE OF NEW MEXICO. Credit Card orders via phone only. Unless special arrangements are made, orders will not be processed until payment is received.
  • THE PALACE OF THE GOVERNORS PHOTO ARCHIVES GIVES NO EXCLUSIVE RIGHT TO ANY PUBLISHER, AUTHOR, OR PHOTOGRAPHER AND ASSUMES NO RESPONSIBILITY FOR DUPLICATION OF SUBJECTS BY OTHERS AND NO RESPONSIBILITY FOR CLAIMS BY THIRD PARTIES.

     

    PLEASE ADDRESS ALL INQUIRIES AND PHOTO REQUESTS TO:
    e-mail: photos@mnm.state.nm.us
    Mailing Address: Photo Archives
    Palace of the Governors
    P.O. Box 2087
    Santa Fe, New Mexico 87504-2087
    505-476-5092
    505-476-5104 (fax)



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